Real Estate Paralegal
- Naples
- Permanent
- $75,000-$100,000
We are working with an established, full-service business law firm, who are looking to recruit an experienced Real Estate Paralegal to join its Real Estate Practice Team in Naples, Florida.
This is an excellent opportunity for a paralegal with a strong background in real estate transactions, title and survey review, and condominium and homeowners association (HOA) matters to join a well-established legal team.
The successful candidate will play an important role in supporting attorneys across a varied real estate practice, combining technical title and survey work with condominium and HOA governance, compliance and transactional support.
Working closely with attorneys, clients, title companies, surveyors, property managers and HOA boards, you will help ensure transactions progress efficiently, documentation is accurate and relevant deadlines are met. The position offers the opportunity to take ownership of a varied workload within a collaborative legal environment, with the flexibility of remote working available.
Benefits
- Hybrid working
- Health, Dental and Vision
- 401(k)
- Free parking
- Career development and progression
Key Responsibilities
Title and Survey Review- Review title commitments, title insurance policies and underlying exception documents, identifying potential liens, easements, encroachments and other title issues.
- Analyse ALTA/NSPS land title surveys and liaise with surveyors to resolve discrepancies between survey findings and title exceptions.
- Prepare title objection letters and monitor the resolution of title issues through to closing.
- Order and review updated title searches, surveys and UCC searches as required.
- Maintain accurate title and survey checklists, transaction records and closing binders.
- Coordinate with title companies and escrow agents on endorsements, pro forma policies and closing requirements.
- Draft and review condominium declarations, bylaws and amendments.
- Prepare meeting packages, agendas, voting documentation and materials required for condominium and HOA registration and statutory compliance.
- Review, edit, format and coordinate the recording of governing documents, board resolutions and meeting minutes.
- Monitor compliance deadlines relating to filings, recorded covenants and other governance requirements.
- Liaise with property management companies and HOA boards to obtain documentation, approvals and information.
- Draft violation notices and pre-litigation demand letters on behalf of condominium and HOA boards.
- Monitor outstanding violations and enforcement matters in coordination with property management companies.
- Review delinquent condominium and HOA account ledgers and assist with the collection of unpaid assessments.
- Assist attorneys with due diligence for acquisitions, dispositions, financing arrangements and leasing transactions.
- Prepare closing documentation, deeds and ancillary real estate transaction documents.
- Coordinate the recording of deeds, mortgages and other legal instruments with the relevant recording offices.
- Maintain well-organised transaction files and track key deadlines, outstanding requirements and deliverables.
- Communicate with clients, opposing counsel and third parties to help progress transactions efficiently.
About You
You will be an organised and detail-oriented Real Estate Paralegal who is comfortable managing competing priorities and working independently while collaborating closely with attorneys and other professionals. You will ideally bring:- A minimum of 3–5 years’ experience in a real estate paralegal role.
- Practical experience reviewing title commitments, title insurance documentation and land surveys.
- A working knowledge of commercial and residential real estate transactions.
- Experience with condominium and HOA documentation, governance or compliance matters.
- Strong written and verbal communication skills.
- Excellent organisation and time-management skills, with the ability to manage multiple matters and deadlines.
- Confidence using legal document management systems and standard office software, including Microsoft Office.
- A proactive approach to problem-solving, accuracy and client service.
Desirable Experience
- A bachelor’s degree and/or paralegal certificate.
- Experience working directly with title companies, surveyors and property management companies.
- Familiarity with real estate closing software or document automation tools.
- Previous experience within a law firm or an in-house real estate legal department.